Academic Forms & Policies

The Office of Student Records, located on the main floor of Eaton Hall, assists with transfer credit evaluation, transcript monitoring and dissemination, academic planning, study abroad credit evaluation, class schedules, professor licensure, athletic eligibility, and planning and production of the academic catalog. Collectively, the staff have many years of service to Rocky Mountain College students and look forward to guiding all students toward a timely graduation.

Student Records Forms

Registration and Validation


Students are expected to register for classes, validate, and pay fees by the dates identified in the academic calendar. Students who do not complete validation by the published date will have their current semester classes canceled. Students may re-register by submitting a new course schedule with faculty signatures, completing validation, and paying the published late fee. Late fees may be appealed in writing to the Tuition and Fees Committee. After one week of classes, permission from the instructor must be obtained before entering a course. After two weeks of classes, no student will be allowed to register in regular classes.

The following is important information about selecting and confirming your course schedule.

Registration Checklist

The registration process has five steps:

  1. Select your schedule in consultation with your advisor.
  2. Turn in your schedule to the registrar's office (via CampusPortal or in person).
  3. File all financial aid forms and sign your award letter.
  4. Validate your schedule by paying your tuition and fees in the business office.
  5. Check-in for your student ID at the Student Services Office in the Student Union Building.

Choose Your Validation Process

For summer classes, validation must be completed by the first class day of the term. This date falls in early May for both May-term and combined-term classes and by the beginning of June for June-term classes.

You may register and validate for Fall and Spring Semester classes by phone until four business days prior to classes starting. Phone validation requires payment with a major credit card (Visa, MasterCard, or Discover). Validation by mail will continue until the Friday prior to classes beginning. Students may also validate in person anytime through the first day of class in the business office in Eaton Hall.

The process requires that you validate your schedule; this entails paying your tuition and fees with the business office and confirming your enrollment every term at Rocky Mountain College.

You must validate even if aid and scholarships cover all your fees.

Advanced Placement Program

Below are the minimum score requirements for credit, followed by the course/examinations available.

In order for the credit to be granted by Rocky Mountain College, we must have a copy of your score sheet sent to use from the College Board Advanced Placement Program. Students may code in Rocky Mountain College when testing. Please use 4660 as the college code. For more information, please see the College Board website.

If you have any questions, please feel free to contact the Office of Student Records at 406.657.1030 or email your inquire to

  • 3 - Art - History of Art
  • 3 - Art - Studio Art Drawing Portfolio or General Portfolio
  • 3 - Biology
  • 3 - Chemistry
  • 4 - Computer Science A
  • 4 - Computer Science AB
  • 3 - Economics/Microeconomics
  • 3 - Economics/Macroeconomics
  • 4 - English Language and Composition
  • 4 - English Literature and Composition
  • 3 - French Language
  • 3 - French Literature
  • 3 - German Language
  • 3 - Government and Politics/Comparative
  • 3 - Government and Politics/U.S.
  • 3 - History/European
  • 3 - History/United States
  • 3 - Latin/Virgil
  • 3 - Latin/Latin Literature
  • 3 - Mathematics/Calculus AB
  • 3 - Mathematics/Calculus BC
  • 3 - Music Theory
  • 3 - Physics B
  • 3 - Physics C/Mechanics
  • 3 - Physics C/Electricity and Magnetism
  • 3 - Psychology
  • 3 - Spanish Language
  • 3 - Spanish Literature

Academic Integrity

Academic integrity at Rocky Mountain College is based on a respect for individual achievement that lies at the heart of the academic culture. Every faculty member and student belongs to a community of learners where academic integrity is a fundamental commitment.

This statement broadly describes principles of student academic conduct supported by all academic programs. It is the responsibility of every member of the academic community to be familiar with these policies.

Basic Standards of Academic Integrity

A student's registration at Rocky Mountain College implies agreement with and requires adherence to the College's standards of academic integrity. These standards cannot be listed exhaustively; however, the following examples represent some types of behavior that violate the basic standards of academic integrity and which are, therefore, unacceptable:

  1. Cheating: Using unauthorized notes, study aids, or information on an examination; altering a graded work after it has been returned, then submitting the work for re-grading; allowing another person to do one's work and submitting that work under one's own name; submitting identical or similar papers for credit in more than one course without prior permission from the course instructors.
  2. Plagiarism: Submitting material that in part or whole is not entirely one's own work without attributing those same portions to their correct source; not properly attributing words or ideas to a source even if not quoting directly; quoting from another author's writing without citing that author's work, including material taken from the Internet, books, and/or papers; citing, with quotation marks, portions of another author's work, but using more of that work without proper attribution; taking a paper, in whole or part, from a site on the Internet or a "library" of already written papers.
  3. Fabrication: Falsifying or inventing any information, data, or citation; presenting data that was not gathered in accordance with standard guidelines defining the appropriate methods for collecting or generating data; failing to include an accurate account of the method by which the data was gathered or collected.
  4. Obtaining an unfair advantage: (a) Stealing, reproducing, circulating, or otherwise gaining access to examination materials prior to the time authorized by the instructor; (b) stealing, destroying, defacing, or concealing library materials with the purpose of depriving others of their use; (c) unauthorized collaboration on an academic assignment; (d) retaining, possessing, using, or circulating previously given examination materials, where those materials clearly indicate that they are to be returned to the instructor at the conclusion of the examination; (e) intentionally obstructing or interfering with another student's academic work; or (f) otherwise undertaking activity with the purpose of creating or obtaining an unfair academic advantage over other students.
  5. Aiding and abetting academic dishonesty: (a) Providing material, information, or other assistance to another person with knowledge that such aid could be used in any of the violations stated above, or (b) providing false information in connection with any inquiry regarding academic integrity.
  6. Falsification of records and official documents: Altering documents affecting academic records; forging signatures of authorization or falsifying information on an official academic document, grade report, letter of permission, petition, drop/add form, ID card, or any other official College document.
  7. Unauthorized access to computerized academic or administrative records of systems: Viewing or altering computer records, modifying computer programs or systems, releasing or dispersing information gained via unauthorized access, or interfering with the use or availability of computer systems or information.

Due Process and Student Rights

Enforcement of the standards of academic integrity lies with the faculty and the academic division. In all cases involving academic dishonest, the student charged or suspected shall, at a minimum, be accorded the following rights:

  1. Be apprised of the charge(s) against him or her;
  2. Be provided with an opportunity to present information on his or her behalf;
  3. Be given the right to appeal any decision of an individual faculty member of the Academic Progress Committee to the academic vice president or judicial council. Appeals to the academic vice president must be submitted in writing within 48 hours of the student being formally sanctioned.

Appeals utilizing the Rocky Mountain College judicial process should follow the procedures outlined in the student handbook.


All proven cases of academic dishonesty will be penalized as appropriate under the circumstances. Individual faculty members may take the following actions:

  1. Issue a private reprimand;
  2. Issue a formal letter of reprimand; or
  3. Reduce the student's grade or fail him/her in the course.

All incidents of academic dishonesty will be reported to the registrar, who reserves the right to forward the matter to the Academic Standards Committee for further action. The Academic Standards Committee may take the following actions:

  1. Define a period of probation, with or without the attachment of conditions;
  2. Withdraw College scholarship funding;
  3. Define a period of suspension, with or without the attachment of conditions;
  4. Expel the student from the College;
  5. Make a notation on the official record;
  6. Revoke an awarded degree; or
  7. Any appropriate combination of 1-6 above.

Faculty and Administrative Responsibilities

In order to implement these principles of academic integrity, it is necessary for the administration and faculty to take certain steps that will discourage academic dishonesty and protect academic integrity:

  1. Rocky Mountain College will regularly communicate to the College community its academic standards and expectations through its institutional publications. Further, the College will encourage and promote open dialogue and discussion about issues affecting academic integrity.
  2. Instructors should inform students of the academic requirements of each course. Such information may include (a) notice of the scope of permitted collaboration; (b) notice of the conventions of citation and attribution within the discipline of the course; and (c) notice of the materials that may be used during examinations and on other assignments.

Verification of Enrollment or Degree

Rocky Mountain College has authorized the National Student Clearinghouse to provide enrollment verifications. Enrollment verifications provide proof of enrollment for insurance, scholarships, and other purposes. A student's enrollment can only be verified for a term in which he or she has validated.

The Office of Student Records provides verification of degree for various reasons. It should be stated that this office can only verify the validity of statements made by the former student. Giving out degree information other than that stated by the alumni in question will require a signed release from that former student.

Loan deferments are also handled through the Office of Student Records. Students may bring in their signed deferment forms for processing. It is suggested that students bring in deferment forms at the beginning of each semester that they are enrolled at half-time or more. As in the case of enrollment verification, loan deferments can only be processed for a term in which the student has validated.


Graduation Application (pdf)

Graduation ceremonies will occur on May 7, 2016. More specific information as to specific activities can be found on the graduation information page.

Graduation with Honors

Honors at graduation are designated for associate's of arts, bachelor's of arts, and bachelor's of science degrees as follows:

  • Summa cum laude: GPA 3.80
  • Magna cum laude: GPA 3.60
  • Cum laude: GPA 3.40

Honors will not be calculated for master's degree candidates.

The grade point average for graduation with honors is computed on the basis of all courses attempted, both at Rocky Mountain College and at any other college. The GPA for all work taken at Rocky Mountain College must be above the level for the honor awarded.

Honors listed in the graduation program are calculated through the December prior to graduation ceremonies. Honors at the point of graduation will be noted on both the diploma and on the student's transcript.